How to Choose the Ideal Employee Rostering Software

Swiss central bank and BIS team up for a crypto project
Rostering Software

How to Select the Ideal Employee Rostering Software for Your Organization

For many businesses, employee rostering is an indispensable part of their operations. It is used to assign tasks, plan shifts, and manage resources. This is why choosing the right employee rostering software is essential to ensure that your organization runs smoothly.

However, selecting the right employee rostering software is not just about finding a popular or affordable option. You need to consider the unique needs of your business and compare the features, benefits, and drawbacks of different software options.

The following guide provides some tips to help you select the ideal employee rostering software for your organization.

Understanding Your Business Requirements

Before you evaluate employee rostering software options, understand the specific needs of your business. This will help you determine which features are essential and which are nice-to-haves.

Here are a few questions to consider when evaluating your business requirements:

  • How many employees do you have?
  • What type of shifts do you need to schedule?
  • Do you need to track time-off requests and approve or deny them?
  • Do you need to track employee attendance and absence?
  • Do you need to handle multiple locations and departments?
  • Are there any compliance requirements that your software must meet?
  • What is your budget for this software?

Consider the questions, and make a list of requirements to help solve your problems with employee rotation.

Your employees may complain about having to work the same shift every week. An easy way to solve this is the e-rostering system with which has a shift planner that allows you to see which days are available for each employee. You can then assign the right shifts to each employee.

Features to Look for in a Rostering Software

Before you decide on software for employee rotation, there are some criteria that you should consider. These include the following:


You should look at the cost of the software and how it fits into your budget. Remember that you must pay for the software and any additional services such as training, support, or updates. But don’t compromise on quality. Look for rostering software that provides good value for money with a balance of features, technical support, and security.


The ideal software would have adequate security measures to protect your employees and company data. A good employee rotation program should have password protection, the ability to lock out users after too many failed login attempts, and other security features.


Your business will grow, so make sure the software can grow with it. Choose software that can handle increasing numbers of employees and shifts without slowing down.


No two businesses are alike, so make sure the software can be tailored to your specific needs. Customization options include setting up different pay rates, shift lengths, and holiday schedules.

Integration with Other HR Systems

The rostering software should integrate seamlessly with your current HR systems, such as payroll, time, and attendance. This saves time and reduces the risk of errors.

Mobile Accessibility

Access to information on the go is a must in today’s fast-paced world. Ensure the software has a mobile app or a responsive website that allows employees to access their schedules, request time off, and receive notifications on their phones.

Reporting and Analytics Capabilities

The software should provide you with meaningful insights into your workforce. Look for features like attendance tracking, overtime analysis, and labor cost reports.

User-Friendly Interface

The software should be easy to use for everyone involved, from managers to employees. A user-friendly interface saves time and reduces frustration.


Choosing rostering software is about balancing features and evaluation criteria. A rostering software may have all the bells and whistles, but it may only meet your needs if it’s user-friendly. Another software may not have all the features you want, but if it’s affordable, secure, and easy for your team to use, it could still be the right choice for your business. Pick a software that best fits your business needs by weighing these factors.